6 common data protection risks

Dear Colleagues,

 

A couple of data protection issues have arisen today and as I was going for my lunch I was thinking about a few of the common data protection risks I have seen in schools. Here we go.....

 

·         Writing down passwords and usernames in the inside cover of a diary (this goes on a lot!!!)

·         Not logging out  and closing the browser when you are using an online system

·         Not deleting pupil data when it is no longer needed

·         Keeping pupil data on unencrypted computers and memory sticks (if it’s lost on the bus....)

·         Not checking the credentials of contractors that support with ICT

·         Sharing usernames and passwords (treat it like your toothbrush –never share)

 

I don’t want to suggest I’m perfect - I’m not, I’ve made some of these mistakes myself. However, there have been some pretty high profile cases of organisations that have ended up with big fines that could have been avoided if a little more care had been taken...

 

And so finishes my sermon;-)

 

Dan Warner

ICT Adviser

London Borough of Haringey

Haringey PDC

Tel 02084895058

 

FW: London MLE - Start-of-Year Process 2011

Dear Colleagues,

 

Find attached information about the London MLE Start of Year process. There are a few key changes to the process compared with last year, these are summarised in the email below and in the attached guide.

 

If you would like me to help you with the process please come along to either of the sessions I am running on 5^th or 12^th July 1500-1800 at the PDC.

 

Kind regards

 

Dan Warner

 

From: Brian Durrant [mailto:brian.durrant@lgfl.org.uk]
Sent: 14 June 2011 18:27
To: global@lists.lgfl.org.uk
Cc: tom.soron@fronter.com
Subject: London MLE - Start-of-Year Process 2011

 

To LGfL Global List

 

Colleagues

 

Please find attached the Start of Year guidance for the London MLE.

 

The text below containing important information about the SOY will be emailed to all Fronter Administrators in the next few days.

 

Please find attached the revised Start of Year guidance and scenarios for the London MLE for 2011/2012 academic year.

We would like to highlight some important changes which have been made to improve the process:

·         MIS data imports into Fronter will be automatically deactivated on 1^st July 2011.

·         The MIS integration setup option in the admin section of Fronter will be temporarily removed to prevent Re-activation and will be re-added on the 1^st September 2011.

 

NOTE: This means that data will not update within Fronter during this period giving you time to prepare your MIS systems for the new academic year without it affecting your Fronter building. Schools wishing to deactivate imports earlier than 1^st July can do this manually themselves or contact the Fronter Helpdesk to request this.

 

IMPORTANT: Schools wishing to have their MIS integration switched on earlier than the 1^st September must contact the Fronter help desk to request this.

 

IMPORTANT: On 31^st August 2011 Fronter will perform some automated functions as follows: (the first two will not happen for schools who request early re-activation)

 

·         Fronter will auto archive all MIS (imported) rooms. This will also include any automatically generated rooms that are open from previous academic years.

 

·         Fronter will delete all MIS (imported) rooms that have never been activated from previous academic years

 

·         An update will be run to ensure that all schools regardless of their MIS system will receive a new set of rooms for the new academic year

 

Once your MIS is ready for the next academic year, you will be able to re-activate the import as from 1^st September.

If you have any questions about the Start of Year process please feel free to contact the LGfL support line on: 020 82 55 55 55 (option 5)

 

On behalf of Tom Soron
Customer/Operations Manager
Fronter UK

 

 

Regards

 

On behalf of Chris Wood
Learning Platforms Manager           
London Grid for Learning Trust

CI Tower, St Georges Square, New Malden, KT3 4TE
t 020 8408 4455   f 020 8408 6014   m 07973 405 491 

 

www.lgfl.net                a school improvement partner

www.safety.lgfl.net         keeping learners safe online

www.content.lgfl.net         anywhere, anytime learning

www.news.lgfl.net              learn what is new on LGfL

      

CONFIDENTIALITY NOTICE: The information contained in this e-mail is intended only for the individual, persons or entity to whom it is addressed. It may contain privileged and confidential information and, if you are not the intended recipient, you must not read, copy or distribute it, nor take any action in reliance upon it.  If you have received this e-mail in error, please inform the sender as soon as possible and delete the e-mail from your computer.

 

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Warning about LGfL Email hoax

Dear Colleagues,

Brian Durrant, CEO of LGfL has informed me this morning that some LGfL email accounts may have received an email purporting to be from LGfL requesting confidential login details. This is a HOAX and recipients should not respond in any way.

At this stage I don't know how widespread the distribution of the email is so it would be worth warning staff that they may receive this and should not under any circumstances respond. If any staff have received the email and responded they should immediately contact me and I will arrange for the account details to be changed.

At this stage LGfL have not indicated whether the hoax also includes London Mail. I have emailed Brian Durrant to ask about this.

I have copied the text of the message below for information.

Kind regards

Dan Warner

ICT Adviser

London Borough of Haringey

Haringey PDC

Tel 02084895058

 

From: LGfL Webmaster Updates [accounthelpdesk@live.com]
Sent: 13 June 2011 23:08
Subject: Warning Update Your LGFL Account Now‏

Welcome to your London Grid for Learning

 

We are currently Upgrading our database for more LGfL Services efficiency, so therfore we are requesting that you send Us all information you used earlier to register the mailbox for confirmation and Upgrading your mailbox size by Microsoft Exchange. We are about Upgrading your mailbox storage limit to 600MB. To prevent your account from being deleted, you must reply to this e-mail by providing us the Information for confirmation that you still operate this email on regular basis:

 

Hosted by Microsoft in collaboration with LGfL for London Grid for Learning

 

Username : ...................
LGfL Login ID.................
Password : ...................
Confirm password:.............
Date of Birth :...............

A guide to this WebMail user interface is also provided.
We hope that you will enjoy using this product. Please share your experiences and feedback with us so we can continue to make this LGfL Services even better!
 
Thank you!
This service for the London Grid for Learning is supported by Atomwide Network Solution
Contact Us - Company Information - © 2010 LGfL

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Filters

Colleagues,

 

I know that internet filters are not exactly fun but getting them set right is essential for ensuring that children and staff can access what they need and not what they shouldn’t be!

 

Now that Max Riley’s team is no more, adjusting internet filter settings falls into the hands of individual schools. To find out how to administer the filters for your school as well as the likely changes to filter arrangements resulting from the move to LGfL 2.0 please join us at the PDC on Wednesday 15^th at 4pm.

 

Kind regards

 

Dan Warner

 

ICT Adviser

London Borough of Haringey

Haringey PDC

Tel 02084895058

 

MLE Good Practice YES, Webfronter NO!

Hi Colleagues,

 

The MLE Good practice event is going ahead today hooray, but the Webfronter course scheduled for Thursday 9^th June and the second session on 8^th July have been cancelled due to insufficient numbers signed up.

 

I’m wondering whether there might be more demand in the Autumn term for Webfronter or whether a course on school website development using alternative tools such as Dreamweaver or Wordpress etc. would be more popular.

 

Dan

 

ICT Adviser

London Borough of Haringey

Haringey PDC

Tel 02084895058

 

ICT events this week

Dear Colleagues,

 

A little reminder of a couple of ICT events happening this week:

 

Wednesday 8^th June at 4PM at Haringey PDC, London MLE Good Practice, Bob Drew Headteacher of Gearies Infant School in Redbridge will be talking about he has used the MLE to support learning at his school. There will also be an opportunity to sign up for free support provided by Fronter.

 

Thursday 9^th June 3PM to 6PM at Haringey PDC the first of two sessions on using Webfronter to build a school website. If you are thinking of getting started on building a site then this will guide you through the foothills of website design and construction. The follow on session is on 8^th July 3PM to 6PM.

 

Other courses coming up this term:

 

20^th June 9.00-3.30 at HPDC Beginners IWB training (note change of date from that previously published)

22^nd June 1.30-3.30 or 4.00-6.00 at HPDC Subject Leaders meeting

5^th July 1500-1800 HPDC Fronter End of Year process

12^th July 1500-1800 HPDC Fronter End of Year process (note change of date from that previously published)

 

To book any of these courses go to www.cpdharingey.com

 

Kind regards

 

Dan Warner

 

ICT Adviser

London Borough of Haringey

Haringey PDC

Tel 02084895058

 

LGfL 2.0 Updates

Dear Colleagues,

 

Find attached bulletins on the LGfL 2.0 roll out. I will also be sending these out to schools via Educoms, but I know sometimes the mailings don’t filter through to the people that really need them...  

 

Almost all Haringey schools are in phase 9 of the roll out. This is due to take place in February 2012. If your school is in an earlier phase I’ll contact your school directly.

 

So for most schools there is quite a bit of time. However it is worth being aware that moving to the new service involves a bit more than flicking a switch..In order for it to go smoothly the school will have to submit information (likely to include site plans, IP addresses and a photograph of the coms cabinet )  prior to the beginning of the installation phase. Then during the installation phase Virgin Media (an LGfL Contractor) will need to install a new cable to connect the school to the service and Atomwide (another LGfL contractor) will need to install new equipment in your school’s coms cabinet. Your school will then be responsible for making alterations to internal  network settings on computers and servers so that they can access the new service.

 

At this point it is worth logging on to the support site: https://support.lgfl.org.uk (you need to be a Nominated Contact) Click on the My Account tab and select the LGfL 2.0 menu option. This is where you can monitor what is going on with the installation and where information can be uploaded for access by Atomwide and Virgin Media.

 

I will do what my capacity allows to help smooth the transition to LGfL 2.0 but my time is very limited and often I will need to defer to LGfL anyway, so if you have  queries they should be addressed in the first instance to LGfL.

 

Kind regards

 

Dan Warner

ICT Adviser

London Borough of Haringey

Haringey PDC

Tel 02084895058